Document Retention Policy
A professionally drafted Document Retention Policy for banks, deposit-taking institutions and finance companies, covering compliance obligations management and assurance. Global edition — written to international standards (Basel Committee, FATF, ISO, COSO, NIST and FSB) and deliberately jurisdiction-neutral, with bracketed prompts marking the points where your local law or regulator's requirements must be inserted. Supplied as a fully editable Microsoft Word document, de-identified and ready to adapt to your organisation. Typical owner: Company Secretary; approval: Board of Directors.
| Typical owner | Company Secretary |
|---|---|
| Typical approval | Board of Directors |
| Length | ~7,851 words (approx. 20 pages) |
| Last reviewed | July 2026 — verify currency for your circumstances before use |
| Format | Microsoft Word (.docx), fully editable |
| Delivery | Instant download after purchase; re-download any time from your account |
| Licence | Single-organisation licence |
| Guarantee | Materially defective or misdescribed? We'll resupply, replace or refund within 30 days — see Terms |
Preview the first 6 pages (PDF) See the real cover, document control page and opening sections before you buy.
What's inside
- Contents
- 1. Purpose
- 2. Scope
- 3. Definitions
- 4. Regulatory Framework
- 5. Policy Statement
- 6. Records Definition and Classification
- 7. Ownership and the System-of-Record Register
- 8. Retention Schedule
- 9. Storage, Format and Integrity
- 10. Third-Party and Cloud Storage
- 11. Destruction, De-identification and Privacy
- 12. Legal Holds
- 13. Roles and Responsibilities
- 14. Reporting, Escalation and Breaches
- 15. Training and Awareness
- 16. Review of this Policy
- Appendix B: Legal Hold Notice — Checklist
- Policy Administration